Last updated: February 24, 2026
1. Information We Collect
We may collect the following categories of information:
a. Information You Provide
Name, email address, and other contact details
Account information
Aircraft documents you upload (such as POH, checklists)
Chat messages and queries
Any information you submit through forms or communications
b. Automatically Collected Information
IP address, browser type, device information
Pages viewed, referring URLs, and usage data
Cookies and similar tracking technologies
c. Audio Data
Audio data processed on-device for ATC transcription purposes. Audio is processed locally and is not transmitted to external servers.
d. Subscription Information
Purchase and subscription information processed through Apple In-App Purchase.
2. How We Use Information
We use information to:
Provide, operate, and improve the Services
Process and respond to your chat messages and queries
Transcribe ATC audio using on-device processing
Index and search your uploaded aircraft documents
Communicate with you
Process transactions and manage subscriptions
Monitor and analyze usage
Comply with legal obligations
3. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance user experience and analyze traffic. You can control cookies through your browser settings.
4. How We Share Information
We may share information with:
Service providers who perform services on our behalf
Cloud infrastructure providers for data storage and authentication
Apple for in-app purchase and subscription management
Legal authorities if required by law
Business partners with your consent
We do not sell personal information.
5. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy unless a longer retention period is required by law.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect information. However, no method of transmission over the Internet is 100% secure.
7. Your Rights and Choices
Depending on your location, you may have rights to access, correct, or delete your personal information. You may contact us to exercise these rights.
8. Children's Privacy
The Services are not intended for children under 13, and we do not knowingly collect personal information from children.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
10. Subscription
PilotGPT offers auto-renewable yearly subscriptions. Payment is charged to your Apple ID account at confirmation of purchase.
Subscription automatically renews unless canceled at least 24 hours before the end of the current period. You can manage or cancel your subscription in iOS Settings > [Your Name] > Subscriptions.
For the standard Apple End User License Agreement (EULA), visit: https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
11. Contact Information
If you have questions about this Privacy Policy, contact us at:
PilotGPT
Email: caden@pilotgpt.com